Frequently Asked Questions
Having documents notarized can be disconcerting for someone who is not familiar with the notarization process. Here are some answers to frequently asked questions:
1
What is a Notary Public?
A Notary Public is an official of integrity appointed by state government — typically by the secretary of state — to serve the public as an impartial witness in performing a variety of official fraud-deterrent acts related to the signing of important documents. These official acts are called notarizations, or notarial acts. Notaries are publicly commissioned as "ministerial" officials, meaning that they are expected to follow written rules without the exercise of significant personal discretion, as would otherwise be the case with a "judicial" official.
2
Why are Notaries and notarizations necessary?
Through the process of notarization, Notaries deter fraud and establish that the signer knows what document they're signing and that they're a willing participant in the transaction.
3
What is a mobile notary?
A mobile notary travels to your location. Due to timing or schedules, it is often necessary and/or convenient to have a mobile notary come to you. If a person is immobile (i.e. in a hospital, rehabilitation or convalescent home), they cannot travel to a notarial location. In another scenario there may be a time when multiple people need to meet at one particular place or a person may wish to have a document notarized in the privacy of their home. A mobile notary can assist in these situations. If you do not need a mobile notary, I suggest visiting a bank or a local shipping store.
4
What do I need to bring with me to the signing?
You will need to bring one of the following forms of approved identification:
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State Issued Drivers License or ID Card (Canada or Mexico licenses are acceptable)
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U.S. Passport
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Military ID
5
Does notarizing a document ensure it is truthful and accurate?
No. Notarizing a document only validates that the signer personally appeared in front of the notary and subscribed or affirmed to the truthfulness of the document. The Notary Public has no authorization to state that a document is official, true or correct.
6
The document requires multiple signatures. Do we all have to be present at the same time?
No. Signers may have the document notarized separately.
7
I need a document from another state notarized. Can this be done by a California notary?
In most cases, the answer is yes. Wherever you are when the notarization takes place must be listed on the certificate. This will determine the state laws that are to be followed for the notarization.
